Make a Public Records Request from the Siuslaw Public Library District

Under Oregon’s Public Records Law (ORS 192) the public has the right to inspect and copy certain public records. The law also states that certain records are confidential and therefore exempt from public disclosure.

 

You can submit a public records request using the form below.  The Siuslaw Public Library District’s Public Records Custodian is Library Director Meg Spencer.  She will review and respond to any request for public records.

 

Based on the extent of your request, District staff may determine that a cost estimate should be prepared. If so, we will provide a written estimate of the fee using the following guidelines:

 

In order to recover its costs for responding to public records requests, the following fee schedule is adopted by the District:

 

Fees for Public Records

The fee charged for a public records request will be reasonably calculated to reimburse the Siuslaw Public Library District for its actual costs in making the records, and may include:

 

  • Charges for the time spent by Siuslaw Public Library District staff to locate the requested public records, to review the records in order to determine whether any requested records are exempt from disclosure, to segregate exempt records, to supervise the requestor’s inspection of original documents, to copy records, to certify records as true copies, and to send records by special or overnight methods such as express mail or overnight delivery;

  • A per-page charge for photocopies of requested records; and

  • A per-item charge for providing CDs, audiotapes, or other electronic copies of requested records if such a record exists.

  • If a request for records requires District personnel to spend more than ten (10) minutes searching, reviewing, or redacting non-exempt records prior to their review or release from copying, fees will be charged as outlined in the following schedule.  The District shall estimate the total amount of time required to respond to the records request, and the person making the request shall make payment for the estimated cost of the search and copying of records in advance.  If the actual time and costs are less than estimated, the excess money shall be refunded to the person requesting the records.  If the actual costs and time are in excess of the estimated time, the difference shall be paid by the person requesting the records at the time the records are produced. 

  • Additional Charges:  If a request is of such magnitude and nature that compliance would disrupt the District's normal operation, the District may impose any such additional charges not specifically described elsewhere in this policy as are necessary to reimburse the District for the actual cost of producing the records.

  • Copies shall be certified for an additional fee of $20.00 per requested record.

 

The Siuslaw Public Library District’s public records fee schedule is as follows:

 

 

  • A waiver or fee reduction may be granted to a requestor if it is determined that the waiver or reduction is in the public interest because making the record available primarily benefits the general public. In making this determination, the Library Director or Board will consider (1) the character of the public interest in the particular disclosure, (2) the extent to which the fee impedes that public interest, and (3) the extent to which a waiver or reduction would burden the District.

 

If you would like to appeal a public records denial or fee waiver/reduction determination made by the Siuslaw Public Library District, you may appeal the decision to the Lane County District Attorney. 

 

Please remember that information included in a public records request does become a public record. Do not include sensitive information in your request.

NOTE: If you would like to review those public record types and information content that is exempt from disclosure, you can review the complete list maintained by the Oregon Attorney General online by clicking here. Oregon Law specifically exempts certain library records from disclosure: 

ORS 192.355(23)

The records of a library, including:

      (a) Circulation records, showing use of specific library material by a named person;

      (b) The name of a library patron together with the address or telephone number of the patron; and

      (c) The electronic mail address of a patron.

Siuslaw Public Library District

 

In Florence:

1460 9th Street | Florence, OR 97439

ph. 541-997-3132

ref@siuslawlibrary.org

Mon, Thurs, Fri, Sat: 10am-6pm; Tues & Wed: 10am-8pm; Sun: 1-5pm

 

In Mapleton:

88148 Riverview Avenue | Mapleton, OR 97453

ph. 541-268-4033

mapleton@siuslawlibrary.org

Tues-Sat: Noon-5pm

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