Help the Friends Help the Library

 

So, you love your Library, you have some limited time available, and you want to help the Friends (more than just paying the annual dues—which we very much appreciate!). What can you do? 

 

Join the Board:

Like every nonprofit corporation, the Friends is required to have a board of directors. We have a 9-member board which includes 4 officers, elected for 1-year terms and 4 members-at-large, elected for 2-year terms. The past-president makes the 9th board member.

Board members all attend the monthly meetings about 1.5 hours per month. Four of the members have specific duties which include:

  • President: Prepares agendas and meeting materials, manages the organization; spends 2-4 hours per month

  • Vice President: Acts in the absence of the president.

  • Secretary: takes, transcribes and disseminates minutes of the meeting, taking about 2 hours per month.

  • Treasurer: Collects and deposits funds, pays bills, produces a monthly report, monitors the budget and generally oversees the Friends’ finances taking approx. 4-6 hours per month.

While we have a full board roster at this time, vacancies sometimes occur and, of course, we will be looking for new board members to serve in 2019.

 

Join a committee:

Volunteering on committees is a vital and enjoyable way to help the Friends and support your library. The Friends has several standing committees. Each committee must have a chair and, depending on the committee, up to 20 committee members. Check out the committees below. You're sure to find one that suits you.

 

  • Book Sale These are the very hardworking folks who transform the Bromley Room into an amazing book store 3-5 times per year. These members set up the room for the sale, put up tables, assign book categories, then display thousands of books for eager buyers. They also organize the boxes of books for easy re-stocking and provide customer service during the sale. Cashiers handle the money during the sale and everyone helps with tear down after the sale. This is our largest committee and time requirements vary from one to several hours per sale, depending on choice of activities.

  • Book Sorting These volunteers sort through the thousands of books that are donated to the library each year. Committee members empty the donation cart daily, then sort and shelve the donated items for the library, the Friends bookstore, the next book sale, etc. Sorters also restock the book store in the library.Book sorters usually work one day per week for about an hour.

  • Greeting Cards This group is responsible for creating the beautiful greeting cards for sale in the Friends in-library book store. You can read details of this committee's adventures (and requirements) on their own web page.

  • Membership This committee tracks member dues, maintains the membership database and email groups, welcomes new members, informs interested members of volunteer openings, sends thank you notes for donations, helps with lobby events and book sales, and ensures availability of brochures and member materials. Currently there are three people on this committee, and more volunteers are always welcome. Time requirements vary with activities chosen, 1-4 hours per month.

  • Newsletter This committee plans, gathers articles, and publishes our annual newsletter, The Bookmark, including arranging for printing and distribution. Committee members write or gather the articles and submit them to the editor.

  • Publicity This committee is responsible for writing and submitting press releases for Friends’ meetings and events, creating and distributing meeting/event posters, and providing publicity for book sales, including placement of yard signs. This committee welcomes more volunteers; time requirement is about 1 hour per month, with 1-2 hrs required at book sale time.

  • E-presence This committee keeps our web pages current, posts updates on our Facebook page, and monitors our email account. Depending on chosen tasks, familiarity with web page maintenance, Facebook, and G-mail is desired. Time requirements vary from 1-2 hrs per month.

 

Help with special events:

The Friends periodically have special events or activities that require additional help on a temporary basis. For instance, the food programs that are part of the library’s Adult Summer Reading Program require additional volunteers to help plan, cook, set-up and clean-up. Our cookie and punch lobby events need a few extra cookie bakers, plus folks willing to staff the table for a few hours. These special events vary in time required and we’re always looking for extra hands to help make them a success. The more successful the Friends are in each of our endeavors, the more we can do for the Library.

How do I volunteer or get more information?

  • Email SiuslawLibraryFriends@gmail.com.

  • Be sure and check the "I want to volunteer" box on your membership application/renewal form.

  • If you know the listed committee chair, contact them directly.

  • Drop us a line at P.O. Box 2465, Florence OR 97439.

  • Come to a monthly board meeting.  You are always welcome!

Siuslaw Public Library District

 

In Florence:

1460 9th Street | Florence, OR 97439

ph. 541-997-3132

ref@siuslawlibrary.org

Mon, Thurs, Fri, Sat: 10am-6pm; Tues & Wed: 10am-8pm; Sun: 1-5pm

 

In Mapleton:

88148 Riverview Avenue | Mapleton, OR 97453

ph. 541-268-4033

mapleton@siuslawlibrary.org

Tues-Sat: Noon-5pm

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